Here's What's in the Box

You're going to spend ten minutes reading this and decide whether $997 is worth it. That's fair. Here's what you're actually getting.

A note on data security:
The risks covered in this article are real and they are happening in companies like yours right now. The single most effective first step is a written AI Acceptable Use Policy that tells your employees exactly what they can and cannot put into AI tools — before something goes wrong. If you don't have one, that's the place to start.

The Executive Briefing

A 15-minute read written specifically for you. It's not marketing. It's the argument for why this matters at your company size, what the real exposure is, and what the rollout actually requires from you. You read this first. It answers the question of whether you should spend your time on the rest of it.

The AI Acceptable Use Policy Template

This is the document that does the work. It's a one-page policy that tells your employees what they can and cannot put into AI tools, which tools are approved for which types of work, and what happens if they violate it. It's written in plain language. It has a signature acknowledgment block at the bottom so you have documented proof that every employee received it and understood it.

The policy covers three tool tiers: free consumer tools (ChatGPT, Perplexity, Claude Free), business subscription tools (ChatGPT Pro, Claude Pro, Microsoft Copilot Pro), and enterprise tools with data privacy agreements. It specifies which data categories are completely off-limits in any public tool—client financial information, employee records, supplier contracts, anything under an NDA. It tells employees what to do when they're not sure. It's the foundation. Everything else supports this document.

The Five-Email Training Series

You receive five emails designed to deploy over five weeks. Each email is 400-600 words. Each one covers one aspect of AI in plain language that a shop floor employee can understand. Email 1 is "what is AI and why should you care." Email 2 is "what are the real risks and what does the policy actually prevent." Email 3 is "how to use AI tools safely and effectively." Email 4 is "what to do when you're not sure." Email 5 is "how to get better at this."

The emails are white-labeled, meaning you receive them in editable Word format. You drop in your company name and the name of the manager who will be the point of contact for questions. You paste them into your email platform—Outlook, Gmail, whatever you use—and they deploy automatically on the schedule we provide. Employees read them in their own time. No attendance taken. No quiz. No follow-up resentment. The information arrives in small doses over five weeks instead of in a block that someone forgets by Thursday.

The Risk Audit Card

This is a two-page document that your management team uses in a 30-minute meeting to review what risks actually exist at your company right now. It walks you through seven categories: data you hold that clients trust you with, information you have about employees, supplier relationships and confidential information, financial data that moves through your systems, project information that's proprietary, operational data that could be replicated, and anything covered by an agreement or contract.

You go through each category and assess whether your employees are currently using any AI tools with that data. You document your findings. You identify your specific exposure. This becomes the business case for the policy and the training. It also becomes the thing you reference if you ever need to demonstrate that you understood your risk and acted reasonably to manage it.

The Staff Rollout Deck

A 12-slide presentation that any manager can deliver without preparation. Speaker notes on every slide. The deck covers what AI is, why your company cares, what the policy means for day-to-day work, and what employees should do when they have questions. It's optional—the email series handles the training—but it's there if you want to kick off the rollout with a 15-minute all-hands meeting. The slides are white-labeled and editable.

The Prompt Vault

Fifty real prompts, organized by role. Manufacturing supervisor, accounts receivable, quality tech, plant manager, administrative, HR—the roles that actually exist at a small operation. Each prompt is structured so an employee can copy it, adjust the specifics, and get a usable result. The prompts are designed around tasks that people actually do: drafting communications, organizing information, asking questions about processes, creating summaries, brainstorming approaches to problems.

The vault is included so employees understand that AI isn't just something to be cautious about. It's a tool that works. It saves time. It's legitimate work. The policy doesn't eliminate it. It channels it.

The Buy vs. Build Matrix

A reference document that walks through the three tiers of AI tool acquisition: consumer subscription, business subscription, and custom integration. It explains what each tier costs, what protections each one offers, and when you actually need each one. Most small businesses stay in tier one. Some move to tier two. Almost none should build tier three. The matrix prevents the most common mistake, which is building custom tooling for something a $20/month subscription already solves.

The Plain-Language Glossary

AI throws terminology around. Most of it is useless. This glossary covers the terms your employees will actually encounter: large language models, data retention, privacy, inference, training data, prompt injection, hallucination. Each definition is two sentences. It's written so someone who has never taken a computer science course understands it. It goes in a folder somewhere. Employees reference it when they're reading the training emails and encounter a word they don't recognize.

The Lead Magnet

A two-page overview document that you can send to prospective clients, partners, or industry contacts who are curious about your AI governance. It's proof that you've thought about this. It's positioning. It's optional, but it's there.

The Sample Training Email

The actual first email of the series, complete and ready to send. You can read it. You can feel the tone. You can make sure it matches your company culture before you commit to the full series. Most owners don't read this. Some do. It's available if you want it.

The Rollout Timeline

A four-week schedule that tells you exactly when to do what. Week 1: distribute the policy, get signatures. Week 2: deploy email 1. Week 3: email 2. And so on. It's a checklist. One person can execute it in under an hour per week. There is zero ambiguity about when things happen.

The Deliverable You Don't See

Every document is white-labeled. You receive editable versions. You put your company name on them. You put your logo on the rollout deck if you want. You send the emails from your account. Employees receive communications from their company about their company's policy, not from a vendor they've never heard of. That shift in ownership—from external to internal—is the reason employee compliance and engagement go up. This is your training. This is your policy. You're just using the structure.

The Math

$997, one-time. Permanent license. You own all of this. You can distribute it to every employee you have now and every employee you hire in the future. You can modify the templates. You can update the policy if your company situation changes. Nothing expires. Nothing renews.

For a 30-person company, that's $31.73 per head. For a 50-person company, that's $19.04 per head. For a 10-person company, that's $95.20 per head.

You get policy, training, audit, templates, prompts, governance framework, and white-label distribution rights.

That's what's in the box. That's the protection.